Tasks
Capture tasks from anywhere, plan when to do them and tick them off.
On this page
Press ⇧T anywhere to add a task. Tasks lists them by when they're due, and shows one beside the list when you open it. Press G then T to get to Tasks.
Add a task
- Press ⇧T (or N in Tasks, or New task in the New menu).
- Type its title, and set its home and dates if you like.
- Choose Add task (⌘↵).
Nothing is saved until you add it. Add another (⇧⌘↵) keeps the home and dates for the next one. A task added from a project, a person or a list starts there.
On Today, type in What's on your mind? and press ↵: it's a task for today.
A task's home and dates
Every task has a Home: the Inbox, one of your lists, a project or a person. New tasks without one land in the Inbox. Choose the home to move it; type to find a list, project or person.
Three dates, all optional:
| Date | Means |
|---|---|
| Start | When you'll start. From that day it's in Today. Any time if unset. |
| Deadline | When it's due. Late tasks show how late they are. |
| Expires | If it's still open after this day, it moves to the Logbook. Never if unset. |
Views
The tabs at the top:
| Tab | Shows |
|---|---|
| Overview | The Inbox, and open tasks due in the next two weeks or overdue. |
| Inbox | Tasks with no home yet. |
| Today | Tasks you're doing today: added with T, or starting today or earlier. |
| Planned | Tasks starting after today. |
| One day | Tasks with a home but no start date, for when you get to them. |
Lists at the end opens your lists, the Logbook and New list…. A project's or person's tasks are also on the Tasks tab of its page.
Each page groups its tasks by Deadline (Overdue, Today, Tomorrow, Next 7 days…) or Start (Ready now, Starts tomorrow…). Choose either at the top; each page remembers its choice.
Work through tasks
Tick a task (Space) to complete it; tick it again to reopen it. Choose a task to open it beside the list: changes save as you type. While it's open, ↑ and ↓ move to the next task.
Each task's ⋯ menu, or a key while it's focused:
| Choose | Key | Does |
|---|---|---|
| Open | ↵ | Opens it beside the list. |
| Add to today | T | Starts it today. Remove from today clears its start. |
| Move to… | M | Gives it a new home. |
| Won't do | W | Sends it to the Logbook without completing it. |
| Delete task | ⌫ | Deletes it. |
Move to…, Won't do and Delete task can be undone for 20 seconds from the message that appears (U). An open task's ⋯ has Won't do and Delete task too.
Lists
Lists are your own homes for tasks, such as Groceries or Home.
- Lists → New list…: give it a Name, a Colour and an Icon.
- On a list, Edit list (E) changes them. Its ⋯ has Delete list, which deletes its tasks too. You can undo for 20 seconds.
The Logbook
Lists → Logbook shows completed, won't do and expired tasks, newest first, by the day they closed. Tick one, or choose ⋯ → Reopen, to bring it back. A list, project or person also shows its own under Completed.
Documents on a task
In an open task, choose the paperclip under Documents, then Upload PDFs… or Find a document to attach one from Docs. You can also drop PDFs on the task. Choose a PDF to view it over the page. See Documents.